![]() ![]() ![]() Some better ones will ingest all old data and export it off the server/disk. Beware a lot of them just use journaling connector and only capture email from day 1 into their archives and don't ingest older data. Golden goose way: use an online email archive service. Another Con, indexing is gone so searching a PST that hasn't been loaded up on a pc and indexed takes a day to find what you want. If they need to access an old PST they should be dropped on their computer and opened in Outlook from there. Users should not open PST's over the network. Not very automated, you will have to yearly kick off a search, export and download the PST's and remove searches.Ĭons: PST's are grossly unmanageable and a mess for users to operate with. You will need to use searches for the specific mailbox also with a date span to get only stuff over 1 year old. Grab a coffee, popcorn, maybe order lunch and dinner cuz this is gonna take a lot of brainpower: Hard way, Export to Offline PST: Using compliance search tools to search for and export emails over a year old to PST then reuse the same search to delete those emails, then delete the compliance search. Just keep feeding the database and SAN and backup target more disks. Tags are attached to folders and subfolders according to policy.Ĭons: emails remain in exchange datastore and consumes precious disk Pro: it remains completely searchable and indexed by the exchange server., Pro: set it and fuggitaboutit. ![]() Exchange will move or delete tagged mail according to policy every night. You need to set up retention tags and policies and attach a policy to the shared mailboxes. Easy and not very obvious way with online archives and retention policies: ![]()
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